Signature Mini Sessions - Terms of Service

By booking a session, you agree to the following terms and conditions outlined below.

  1. Definitions
    1.1 "Client" refers to you, the individual or entity booking the session.
    1.2 "Business" refers to Studio 21 Photography, located at 114 1st Street East, Independence, IA 50644.
    1.3 "Session" refers to the limited Signature Fall, Santa, and Holiday Session photography services offered by the Business.

  2. Model Release Clause
    2.1 By participating in a photography session, the Client grants the Business the irrevocable and unrestricted right to use and publish photographs of the Client or in which the Client may be included, for editorial, trade, advertising, and any other purpose and in any manner and medium.
    2.2 The Client releases the Business from all claims and liability relating to said photographs.
    2.3 The consent to use the photographs covers all forms of media, including digital, print, and online platforms.
    2.4 This release also applies to any minors or other parties included in the photography session. It is the responsibility of the Client to obtain consent from all involved parties or guardians of minors.
    2.5 The Business agrees to use the photographs in a professional, ethical, and respectful manner.

  3. Session Details
    3.1 Sessions are for up to 5 people. An additional charge of $25 applies for each person beyond this, up to a maximum of 8 participants per time slot. Additional digitals are not included. Fall sessions are 25 minutes in length; Santa and Holiday sessions are 15 minutes in length.
    3.2 Pricing and Inclusions

    • Fall Sessions:

      • 5 Digitals: $99

      • 15 Digitals: $249

    • Santa and Holiday Sessions:

      • 5 Digitals: $159

      • 15 Digitals: $309

      • Each 5 digital package includes a wood ornament, with an option to upgrade to metal for an additional $15.

      • Each 15 digital package allows a choice of wood or metal ornament.

      • Additional ornaments can be purchased for $35 each.

      • For clients who prefer no ornament, we now offer a 5 digital package without an ornament for $129.

    3.3 Print release included for Fall, Santa, and Holiday sessions. While the Client may print digitals at any dimension, the Business advises against enlarging beyond 8x10, as the image quality and color accuracy may degrade significantly. The Business cannot guarantee the quality or color accuracy of prints produced through any other entity apart from the Business itself.
    3.4 The Santas featured in session previews are for reference only and may vary.

  4. Delivery
    4.1 While fine art portraits are available to order to beautifully showcase your memories, there is no obligation to place an order.
    4.2 Digital images will be ready approximately 1 to 2 weeks after the portrait viewing for Fall sessions and after the session for Santa and Holiday sessions.
    4.3 Any additional orders (e.g., prints) will be ready for the Client within 2 to 3 weeks after ordering.

  5. Payment and Refund Policy
    5.1 Payments must be made in accordance with the session details. A nonrefundable retainer, constituting 50% of the sitting fee, is necessary to book the Session for the Client. Given the personalized nature of portrait photography services, refunds are not offered.
    5.2 The remaining balance is due 5 days prior to the session.

  6. Liability Limitation
    6.1 The Business cannot guarantee the capture of any specific image(s) but will endeavor to meet Client expectations to the best of its ability. In the event of inclement weather, excessively high/low temperatures, or unforeseen circumstances that prevent the Business from fulfilling its obligations, outdoor sessions will be rescheduled to the announced rain date, with the same time slots.
    6.2 The Business's liability is limited to the amount paid by the Client for the session. The Business is not liable for any indirect, incidental, or consequential damages arising from the photography services.

  7. Cancellation and Rescheduling Policy
    7.1 Clients may cancel or reschedule their session by providing at least 48 hours' notice.
    7.2 Cancellations made with less than 48 hours' notice will result in the forfeiture of the nonrefundable retainer.
    7.3 If a session is rescheduled with proper notice, the retainer will be applied to the new session date.
    7.4 Santa sessions can only be rescheduled to the available dates offered for booking; no additional dates will be provided. If a Santa session is canceled and cannot be rescheduled, the retainer will be forfeited.

  8. No-Show Policy
    8.1 If the Client fails to show up for their scheduled session without prior notice, the nonrefundable retainer will be forfeited, and the session will be considered canceled.

  9. Travel Fees
    9.1 For sessions that require travel beyond a 50-mile radius from the Business location, a travel fee will apply. The fee will be calculated based on the distance traveled and will be communicated to the Client in advance.

  10. Client Responsibilities
    10.1 The Client is expected to arrive on time for their session. If the Client arrives late, the session may be shortened, and the full session fee will still apply.
    10.2 The Client agrees to cooperate with the photographer to ensure a successful session.

  11. Image Retention Policy
    11.1 Digital images will be retained by the Business for a period of 12 months after the session date. After this period, the Business may delete the images, and the Client will not be able to access them.
    11.2 The Business is not obligated to provide images after final delivery, such as if the Client loses them. However, the Client may request retrieval of lost images for a fee. Once the online gallery delivered to the Client expires, a fee of $50 will apply to unarchive the images and restore the gallery.

  12. Artistic Style Clause
    12.1 The Client acknowledges that the Business’s photographers have a distinctive artistic style. While every effort will be made to accommodate the Client’s preferences, the final images will be delivered in the Business's artistic style and vision.
    12.2 The Business does not guarantee that the images will match any specific examples provided by the Client but will produce images that reflect the Business’s quality and aesthetic.

  13. Copyright
    13.1 All photographs and digital images created during the session are the sole property of Studio 21 Photography and are protected by copyright laws.
    13.2 The Business retains all rights to the images and may use them for promotional purposes, including but not limited to advertising, portfolio displays, and social media, without further consent from the Client.
    13.3 The Client is granted a limited license to use the purchased digital images for personal use, including printing and sharing with family and friends, but cannot sell, license, or otherwise use the images for commercial purposes without written consent from the Business.
    13.4 Any unauthorized use of the images is prohibited and may result in legal action.

  14. Contact Information
    14.1 For any questions or concerns regarding these Terms of Service, please contact Studio 21 Photography at team@photographybystudio21.com or (319) 332-2015.

  15. Governing Laws
    15.1 This TOS is governed by the laws of Iowa, Buchanan County. Any modifications to this TOS must be agreed upon in writing by both parties.